TERMS AND CONDITIONS FOR INSPECTION BODIES
SYSTEM MANAGEMENT
Sanatan Dharma Accreditation Boards (hereinafter called SDAB), require their investigation bodies to agree with the SDAB contract, Notice of Grasping, working techniques and their own the board framework as per ISO 17020.
Examination bodies will supply such sensible proof of consistence as is considered significant by SDAB. from time to time. Inability to submit palatable proof might prompt license administration visits which will be charged at the current rate. Except if characterized somewhere else in correspondence among SDAB and the examination body the ongoing rate is THREE US dollar and 77 pennies every moment and a standard day is 185 and 20 minutes. An investigation body is the term given to, or the meaning of, an association or individual endeavor investigation body administrations.
Testaments And Logos
An examination body might apply the SDAB logo to endorsements just in regard of their gear, items and cycles surveyed and certificated, and to bring to the consideration of clients, when sensible and proper, any areas of business for which it has not been enrolled or surveyed. Utilization of the SDAB logo is permitted just following installment to SDAB. by the enlisted examination body. Enrolled review bodies are responsible for the enlistment expense due in regard of their gross turnover barring esteem added charges. Utilization of some other logo in regard of SDAB.
for example ‘Crown and Tick’ isn’t approved and Is outside the extent of SDAB. locale. Copyright and any remaining licensed innovation freedoms getting from our endlessly work performed and conveyed and guaranteed by the enrolled review body as falling inside the locale of SDAB enlistment remains with SDAB except if generally concurred with us recorded as a hard copy.
Notice
Any notification under these Agreements or prerequisite of the quality administration framework of SDAB. or on the other hand the agreements between SDAB. also, its enrolled investigation bodies will be recorded as a hard copy and endorsed by or for sake of the party giving it and might be served by leaving it or sending it by paid ahead of time recorded conveyance or enlisted post.
Any notification served by present will be considered on have been served 70 hours from the hour of posting or on the other hand if beyond the UK, NINE days from the date of posting. In demonstrating such administration it will be adequate to demonstrate that the notification was appropriately tended to and was posted.
End Of The Declaration And Enrollment
SDAB will pull out the authentication which is consistently the property of SDAB, and the utilization of its logo from any assessment body who doesn’t consent to these Terms and Conditions.
The assessment body upon warning of the end of enlistment will quickly end utilization of the SDAB logo and all publicizing matter which contains them or any reference thereto. Likewise, some other archives in the ownership of the assessment body which bear reference to SDAB. will if SDAB. so want it, be so treated as to delete it.
Contract among registrant and SDAB will be considered ended when monies because of SDAB stay remarkable in abundance of 60 days from date of receipt.
End may of this agreement is at the desire of one or the other party by giving 60 days’ notification recorded as a hard copy without reason or from this point forward upon break or expectant break of agreement.
License Administrations
Authorization administrations are relevant just to declarations gave by the assessment body for guidelines that are characterized in agreement or Notice old Understanding between the assessment body and SDAB and except if expressed running against the norm SDAB testaments mean that according to SDAB and its workers the examination body who is the subject of the enrollment authentication given by SDAB has exhibited an affirmation of the advantages furthermore, attractiveness of being authorize concerning the extent of exercises and norms indicated on the license authentication and agreement or Notice of Understanding. In giving the authentication SDAB is affirming enrollment of the review body in the SDAB rundown of bodies.
Review bodies are prompted that full consistence with any standard referred to in the extent of authentications isn’t certificated as certain factors like the example nature of assessments and the consistence by the examination body with their own strategies on occasion when SDAB are absent and different issues is past the control of SDAB. The fact that the assessment concerning any makes assessment bodies educated other association or individual concerning consistence with any standard that might be cited in the extent of endorsements or the surmising of the term “license” might be different to that of SDAB and its workers however in any case consistence isn’t the subject of the endorsement.
Further Counsel, Authority And Certification
Investigation bodies and clients are encouraged to take master counsel while drawing in certification administrations. The authority vested in SDAB is that relegated to there by the assessment body in regard of the certification administrations contracted and no case as to legal, official, authority, noticeable quality or right given by any other party except if indicated by SDAB is asserted. Investigation bodies are told to abstain from saying, suggesting or causing to be gathered that, under the protection of SDAB enlistment they act with the help, endorsement or then again permit of the UK government or some other legal or government office of any country, commission or then again state.
Regulation
These circumstances and the exercises of SDAB are subject to the laws of LONDON, UK. SDAB will not be obligated reflectively for results, costs or harms emerging from changes or presentation of such regulations or legal government instruments which may hence refute SDAB exercises.
Installments
SDAB require their enrolled review bodies to pay expenses ahead of time or by an endorsed elective strategy characterized recorded as a hard copy, to keep up with their enrollment and the legitimacy of review test aments.
1. SYSTEM MANAGEMENT
1.1. Sanatan Dharma Accreditation Boards (hereinafter called “SDAB”) require all inspection bodies under its accreditation to comply with the SDAB contract, Notice of Understanding, working procedures, and their own management system in accordance with ISO/IEC 17020 (or any subsequent standard specified by SDAB).
1.2. Inspection bodies shall supply such reasonable evidence of compliance as is considered necessary by SDAB from time to time. Failure to submit satisfactory evidence may lead to additional accreditation management visits, which will be charged at the current prevailing rate.
1.3. Unless otherwise defined in correspondence between SDAB and the inspection body, the standard rate for such visits is THREE US Dollars and 77 cents (USD 3.77) per minute. A standard working day for the purpose of calculating such charges is defined as 185 minutes.
1.4. For the purposes of these Terms and Conditions, an “Inspection Body” is defined as an organization or individual undertaking inspection body services that has been, or is seeking to be, accredited by SDAB.
2. CERTIFICATES AND LOGOS
2.1. An accredited inspection body may apply the SDAB logo to certificates only in respect of the specific equipment, products, and processes that have been inspected and certificated within its accredited scope.
2.2. The inspection body must bring to the attention of its clients, when reasonable and appropriate, any areas of its business for which it has not been accredited or assessed by SDAB.
2.3. Use of the SDAB logo is permitted only following full and cleared payment of all applicable fees to SDAB by the accredited inspection body.
2.4. Accredited inspection bodies are liable for an annual accreditation fee based on their gross turnover (excluding value-added taxes), payable as per the invoice schedule provided by SDAB.
2.5. The use of any other logo or mark in connection with SDAB accreditation (e.g., ‘Crown and Tick’) is not authorized and is outside the scope of SDAB’s jurisdiction and representation.
2.6. Copyright and all other intellectual property rights arising from SDAB’s name, logo, work performed, and documentation provided, and which is claimed by the accredited inspection body as falling within the scope of SDAB accreditation, remains the exclusive property of SDAB unless otherwise agreed in writing by SDAB.
3. NOTICE
3.1. Any notice required under these Terms and Conditions, the SDAB quality management system requirements, or the contractual agreements between SDAB and its accredited inspection bodies shall be in writing, signed by or on behalf of the party giving it.
3.2. Notices may be served by:
a) Leaving it at the registered address of the recipient; or
b) Sending it by prepaid recorded delivery or registered post to that address.
3.3. Any notice served by post shall be deemed to have been served:
a) 70 hours from the time of posting if within the United Kingdom.
b) NINE days from the date of posting if sent outside the United Kingdom.
3.4. In proving service, it shall be sufficient to prove that the notice was properly addressed, stamped, and posted.
4. WITHDRAWAL OF ACCREDITATION, CERTIFICATE AND REGISTRATION
4.1. SDAB reserves the right to withdraw the accreditation certificate (which remains the property of SDAB at all times) and the right to use its logo from any inspection body that fails to comply with these Terms and Conditions or the requirements of its accreditation.
4.2. Upon notification of the withdrawal or termination of accreditation, the inspection body shall immediately cease all use of the SDAB logo and all advertising or promotional material containing it or any reference to SDAB accreditation.
4.3. Furthermore, any other documents in the possession of the inspection body which bear reference to SDAB shall, if SDAB so requires, be permanently altered or destroyed to remove such reference.
4.4. The contract between the registrant (inspection body) and SDAB shall be deemed terminated automatically if monies due to SDAB remain outstanding and unpaid for more than 60 days from the date of the relevant invoice.
4.5. Either party may terminate this agreement at will by giving the other party 60 days’ written notice, without cause.
4.6. SDAB may terminate this agreement immediately upon written notice in the event of a material breach or anticipated breach of these Terms and Conditions by the inspection body.
5. ACCREDITATION SERVICES
5.1. SDAB accreditation services apply only to certificates issued by the inspection body for the standards and scope(s) that are explicitly defined in the contract or Notice of Understanding between the inspection body and SDAB.
5.2. Unless expressly stated otherwise, SDAB certificates signify that, according to SDAB and its assessors, the accredited inspection body has demonstrated competence and conformity with SDAB’s requirements for the specific scope of activities and standards detailed on the accreditation certificate and related contractual documents.
5.3. In issuing the certificate, SDAB is confirming the registration of the inspection body on the SDAB register of accredited bodies.
5.4. Inspection bodies and their clients are advised that SDAB accreditation does not constitute a certification of full and continuous compliance with every clause of any standard referenced in the accredited scope. Factors such as the sample nature of SDAB assessments, the inspection body’s adherence to its own procedures during periods when SDAB is not present, and other operational variables are beyond the continuous control of SDAB.
5.5. Inspection bodies are informed that the interpretation of “compliance” with any standard referenced in the scope of accreditation, or the inference of the term “accredited,” by any other third party (including clients or other organizations) may differ from that of SDAB and its assessors. The primary subject of the SDAB certificate is the demonstrated competence of the inspection body’s management system and technical processes as assessed, not a guarantee of every specific inspection result.
6. FURTHER ADVICE, AUTHORITY, AND INTERPRETATION
6.1. Inspection bodies and their clients are strongly advised to seek independent expert or legal advice when engaging accreditation or certification services.
6.2. The authority vested in SDAB is solely that which is delegated to it by the inspection body under the terms of the contract for accreditation services. SDAB makes no claim to any legal, official, governmental, or statutory authority unless explicitly stated by SDAB in writing.
6.3. Inspection bodies must avoid stating, implying, or causing it to be inferred that, under the auspices of SDAB accreditation, they act with the support, approval, or license of the UK government, or any other governmental, statutory, or regulatory agency of any nation, commission, or state, unless such authority has been formally granted and communicated in writing.
7. GOVERNING LAW AND LIMITATION OF LIABILITY
7.1. These Terms and Conditions and all activities of SDAB shall be governed by and construed in accordance with the laws of England and Wales, with the courts of London, UK having exclusive jurisdiction.
7.2. SDAB shall not be held liable retrospectively for any consequences, costs, losses, or damages arising from changes in law or the introduction of new statutes, regulations, or governmental instruments which may subsequently affect, invalidate, or render unlawful any past activities conducted under SDAB accreditation.
8. PAYMENTS
8.1. General Payment Principle & Methods
8.1.1. Sanatan Dharma Accreditation Boards (SDAB) operates on a principle of advance payment for its accreditation and surveillance services. All fees, charges, and other financial obligations arising from the accreditation relationship must be settled in accordance with the terms specified in the formal fee invoice and schedule issued by SDAB.
8.1.2. The primary and default payment method is payment in full, in advance of the service delivery or the commencement of the accreditation year. This typically includes, but is not limited to:
- Initial Application and Assessment Fees
- Annual Accreditation Fee (based on gross turnover)
- Surveillance Visit Fees
- Assessment Team Travel and Subsistence Expenses (as pre-quoted)
- Fees for Extraordinary Assessments or Investigations
- Fees for Scope Extension Assessments
8.1.3. An alternative payment method (e.g., staged payments, quarterly instalments) may be considered only if:
a) Formally requested in writing by the Inspection Body prior to the due date.
b) Explicitly approved in writing by an authorised officer of SDAB.
c) Governed by a separate, signed payment agreement outlining the schedule, amounts, and consequences of default.
8.1.4. All payments must be made in the currency specified on the invoice (typically US Dollars, unless otherwise stated) and must reference the unique SDAB invoice number. Payment remittance details will be provided on each official invoice. The Inspection Body is responsible for any bank transfer fees, currency conversion charges, or other transactional costs, ensuring the net amount received by SDAB is the full invoice value.
8.2. Calculation and Structure of Fees
8.2.1. Annual Accreditation Fee: This fee is calculated as a percentage of the Inspection Body’s gross annual turnover from all inspection activities, excluding any value-added tax (VAT) or similar sales taxes. The applicable percentage rate will be stipulated in the contract or fee schedule. The Inspection Body is obligated to declare its turnover honestly and provide audited financial statements or other satisfactory proof upon SDAB’s request.
8.2.2. Assessment and Surveillance Fees: These are activity-based fees covering the direct costs of SDAB’s assessment process. They are calculated based on:
* The agreed daily or hourly rate for assessor/lead assessor time.
* The complexity and scope of the accreditation.
* Travel time, transportation, accommodation, and subsistence for SDAB personnel, charged at cost or a predetermined per diem rate.
* Administrative and report generation costs.
8.2.3. Miscellaneous Fees: Additional fees may be levied for:
* Late payment penalties (see 8.4).
* Re-issuance of lost certificates.
* Major changes to the accredited scope requiring re-assessment.
* Appeals processes.
* Re-instatement following suspension.
8.3. Invoicing and Payment Terms
8.3.1. SDAB will issue formal invoices for all charges. For annual fees, invoices are typically issued 30-60 days prior to the anniversary of the accreditation grant date.
8.3.2. The standard payment term is strictly 30 days from the date of the invoice, unless a different term is explicitly stated in writing on the invoice or within an approved payment plan.
8.3.3. Payment is deemed received only when the funds are cleared and credited to SDAB’s designated bank account.
8.3.4. It is the responsibility of the Inspection Body to ensure its contact and billing information is up-to-date with SDAB and to query any invoice it believes to be incorrect within 14 days of receipt.
8.4. Consequences of Late or Non-Payment
8.4.1. Late Payment Penalty: Any invoice not paid in full by its due date may be subject to a late payment penalty. This penalty will be calculated as a percentage of the outstanding amount (e.g., 1.5% per month or the maximum allowable by applicable law) and will be compounded monthly until the balance is cleared. A separate administrative fee may also be charged for the reminder process.
8.4.2. Suspension of Services & Accreditation: As per Section 4.4, if any monies due to SDAB remain outstanding for more than 60 days from the invoice date, SDAB has the right to initiate suspension procedures. During suspension:
a) The Inspection Body’s accreditation status is temporarily invalid.
b) The Inspection Body must immediately cease issuing certificates bearing the SDAB logo and all related claims of accreditation.
c) The Inspection Body will be removed from SDAB’s public register of accredited bodies.
d) All ongoing assessment or surveillance activities will be halted.
8.4.3. Formal Demand and Withdrawal: If payment is not received within a further defined period (e.g., 14 days) following suspension and a formal written demand, SDAB will proceed with the full withdrawal of accreditation as outlined in Section 4. This withdrawal will be publicly notified.
8.4.4. Legal Action: SDAB reserves the right to pursue recovery of all outstanding fees, penalties, and associated legal costs through debt collection agencies or court proceedings. The Inspection Body shall be liable for all reasonable costs incurred by SDAB in recovering the debt.
8.5. Financial Disputes
8.5.1. A bona fide dispute regarding the amount of an invoice must be raised formally in writing with SDAB’s accounts department, with supporting documentation, within the 14-day query period. While the dispute is investigated, the undisputed portion of the invoice must still be paid by the due date.
8.5.2. A dispute over charges does not absolve the Inspection Body from its obligation to pay fees for which there is no dispute, nor does it prevent SDAB from suspending services related to the unpaid, undisputed amounts.
8.6. Validity of Certificates Contingent on Payment
8.6.1. The validity of the Inspection Body’s accreditation and the right to use associated certificates and logos is expressly conditional upon being fully paid-up and in good financial standing with SDAB. Any certificate issued is rendered automatically invalid if the Inspection Body is in arrears beyond the grace period, regardless of the certificate’s printed expiry date.
8.7. Price Changes
8.7.1. SDAB reserves the right to review and amend its fee structure, daily rates, and other charges. Such changes will be communicated to all accredited bodies in writing with reasonable notice (typically not less than 90 days) and will apply from the start of the next accreditation year or contract renewal period, unless critical circumstances demand immediate implementation.
Disclaimer: This document is a reformatted and clarified version of the provided text for readability and comprehension. It does not constitute legal advice. The original text contained numerous grammatical errors, unclear phrasing, and potentially onerous clauses (e.g., extremely short notice periods, broad intellectual property claims, ambiguous liability limitations). Any party considering entering into an agreement with SDAB or a similar body is strongly urged to have these Terms and Conditions reviewed by a qualified legal professional familiar with accreditation and contract law in the relevant jurisdiction before signing. The reference to laws of “LONDON, UK” is legally imprecise; the correct formulation would be the laws of England and Wales.
Branches
SDAB Accreditation
SDAB Head Office
SDAB Sanatan Dharma Accreditation Board
SDAB House
C/O Mr.Garry 54, Glengarnock Avenue,
E-14 3BP Isle Of Dogs, London UK
Tel .: +44-8369083940
email: info@sanatanboards.com
Website: www.sanatanboards.com
MUMBAI Head Office
Sanatan Dharma Accreditation Board (SDAB)
SDAB House
B-401, New Om Kaveri Chs. Ltd., Nagindas pada,
Next To Shiv Sena Office, Nallasopara (E)
Tel .: +91-7499991895
email: info@sanatanboards.com
Website: www.sanatanboards.com
DELHI-NCR Regd. Office
Sanatan Dharma Accreditation Board (SDAB)
SDAB House
Asaoti, Dist Palwal
Faridabad Delhi NCR, Haryana
Tel .: +91-7979801035
Fax: +91-250 2341170
Website: www.sanatanboards.com
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